BackOverview: The Placements contacts database
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In a nutshell
The Placements contacts database is a Unifrog-wide database of people who are interested in hosting students for:
- In person work placements
- In person work placements lasting 20 days or more
- Virtual placements
- Apprenticeships
- Other opportunities (like assemblies or mentoring)
There are more than 60,000 people on the database already, with more joining every day.
Accessing the database
The database is a view of the Manage page called ‘Placements contacts’.
Only teachers who are Editors or Placement coordinators can access the database. See which of your colleagues have been assigned these roles on the Teachers page in Help. Also on this page, Editors can add and remove these roles from teachers.
Once on the database, apply the filters and sorting options to find the right contacts for particular students and opportunities. For example, you can filter by the organisation sector, and the distance from your school/college.
Can I download the database?
You can't download the database, but you can download a spreadsheet of employers who have previously hosted students at your own school/college.
To do this:
- Go to the Advanced view of the Manage page
- Click the ‘download’ button in the footer
- Within the section for Placements downloads, select the option ‘CSV of placements contacts (only includes people that have hosted students at your school)’
Which contacts a school/college can see
- UK schools
Schools/colleges see all the people who have hosted their own students, and all the people interested in hosting students for virtual placements. For in person placements, Apprenticeships and Other opportunities, for contacts who haven't hosted one of their own students before, teachers only see ones that are within 30 miles of their school/college.
- International schools
Schools see all the people who have hosted their own students, and all the people in their country interested in hosting any sort of placement.
What a teacher can see for each placements contact
Clicking on a contact’s name from Placements contacts Manage view brings up a contact’s profile and contact details. You can see information about their work, their availability, and details of previous placements they have hosted.
Contacting people in the database
You can see the work email address and phone number of people in the database. You can either contact them yourself or pass on their details to students.
To avoid people getting spammed, you can’t bulk contact people! You can download the details of all the people who have hosted students at your school in the Downloads page (accessed by the button in the footer of the Advanced view of the Manage page).
We keep track of how popular particular contacts are, and we can temporarily hide people from the database to avoid them getting spammed.
How people get added to and leave the database
- Getting added
By opting in: When someone hosts a student for a placement, they can opt in to the database.
By partner employers: Unifrog partner employers can add their colleagues manually to the database.
- Leaving
By opting out: A contact in the database can decide to leave it at any time by clicking on a link in one of the automated emails the system sends them.
After getting flagged: A teacher can report that a contact should be removed from the database by using the ‘Report an issue’ function on the contact’s profile. This alerts the Unifrog staff, who can remove the contact.
What to do if there is a problem with a contact
If a teacher discovers there is any sort of issue with a contact - for example the contact wants to leave the database, or there is a safety issue - they can flag it to the Unifrog team by using the ‘Report an issue’ function on the contact’s profile. This alerts the Unifrog staff, who can take action.